Website Virginia Department of Agriculture & Consumer Services
Administrative Assistant-Wage #W0088 – Chesapeake
(Administrative and Office Specialist III, Pay Band 3)
The Virginia Department of Agriculture and Consumer Services’ Division of Commodity Services has an exciting opportunity for a part-time Administrative Assistant in the Grain Services Office. This position will assist with the distribution of all federal correspondence and memos to inspectors/graders and will update related manuals and handbooks as necessary. The selected applicant will contribute to the maintenance and accountability for federal audit by updating the master file containing serially numbered documents, records, correspondence, tracking information and personnel data; aid in the collection, accuracy and preparation of monthly state and federal reports; and prepare federal certificates and distribute to customers in compliance with federal standards. Additional duties include assisting with the development, organization and maintenance of complex filing systems; researching information; preparing and filing various records, federal certificates, correspondence, travel vouchers, time sheets, personnel and payroll forms, billing, budget and various miscellaneous materials. This position will also respond to employee and client requests for information and provide other assistance as needed.
QUALIFICATIONS: Knowledge of standard office equipment and practices; knowledge of basic accounting and bookkeeping principles; exceptional customer service skills; organizational and problem solving skills with attention to detail; excellent keyboarding skills and proficiency with standard business or accounting computer software applications (MS Office with special emphasis in Excel); ability to communicate effectively both orally and in writing; to work professionally with others; to accurately proofread and edit letters and reports using proper business language and grammar; and to accurately follow instructions and procedures. H.S. Diploma/GED required. Prefer: Additional training in a business-oriented curriculum and experience performing administrative/bookkeeping support functions. An equivalent combination of training and current experience indicating possession of the preceding qualifications may substitute for this education and experience. Hiring Pay Range: $14.32 – $17.33 per hour.
This is an hourly position limited to 1500 hours per year beginning each May and does not include state benefits. The position will work an average of 29 hours per week; however, those hours may increase or decrease depending on the season and workload so the selected applicant must have the ability to work flexible hours.
The final candidate must successfully complete a fingerprint-based criminal background check.
To be considered for this position, you must apply online at https://virginiajobs.peopleadmin.com/ by 11:59 PM EST/EDT on November 2, 2022. For more information or assistance, you may contact the Human Resources Office, Virginia Department of Agriculture and Consumer Services, 102 Governor Street, Richmond, VA 23219; Telephone: (804) 371-8066; TDD/TTY: VA Relay 711 or 800-828-1120; E-mail hr.vdacs@vdacs.virginia.gov. VDACS is dedicated to recruiting, supporting, and maintaining a competent and diverse workforce.
To apply for this job please visit virginiajobs.peopleadmin.com.